مطلوب Field Support Officer

Home | الرئيسية Post Jobs | اعلن عن وظيفه Help | مساعده | إتصل Field Support Officer (FSO) INSO Vacancy No: 24 Section/Unit: Operations Supervisor: Safety Advisor No. of Post: 1 Duty Station: Kosti، White Nile Duration: One Year Closing Date: 28 Oct 2026 Background: Organisation Background Founded in 2011، the International NGO Safety Organisation (INSO) is an international non-governmental organisation that supports humanitarian aid workers by establishing safety coordination platforms in insecure contexts

Key Responsibilities

• Duties and

• Main Duties and

Requirements & Qualifications

• Minimum Qualification، Skills and Experience Required: Essential knowledge، skills، and experience: At least 2 years of relevant work experience in similar roles with NGOs A professional certificate in finance، accounting، logistics، HR or another relevant field Proficiency in Microsoft Office High attention to detail Ability to process large amounts of data Good English language skills، both written and verbal Time management skills INSO�s Safeguarding Policy INSO is fully committed to safe recruitment، selection and vetting of all potential new staff، trustees، and volunteers، and we will ensure rigorous compliance with our Code of Conduct and Safeguarding Policy throughout the recruitment process

INSO provides registered NGOs with a range of free services، including real-time incident tracking، analytical reports، safety-related data and mapping، crisis management support، staff orientations and training

INSO provides daily support to more than 1000 NGOs operating in 16 of the world�s most insecure countries

INSO is registered in the Netherlands with its headquarters based in The Hague، the international city of peace and justice

INSO Sudan Founded in 2023، the program recognises and supports NGOs operating in volatile contexts in Sudan by leveraging collective value to enhance safety preparedness and provide specialised، coordinated، and focused safety management support

The program supports 102 NGOs across Sudan

We are now recruiting a Field Support Officer (FSO) based in Kosti، White Nile

Finance Process petty cash and bank transactions

Issue cash advances as authorised

Set up and manage a record system for advances، as agreed with the Finance Manager

Collect the supporting documents to all outstanding advances before the month-end

Prepare cheques and bank wire transfer slips based on complete documentation in all respects

Liaise with local banks

Remit bank instructions for signatures

Submit and collect documents from local banks

Perform bank reconciliations

Process mobile-phone transactions (and/or coordinate payments with Hawalas when they are in place and not centralised at the main country office)

Collect and file receipt confirmations from the final beneficiaries

Complete month-end closing according to the agreed schedule

Prepare journal entries، properly coded، allocated and reconciled to enable direct import to SUNSYSTEM

Compile and prepare the accounting and audit documentation، upload the digital copies referenced chronologically in SharePoint، before sending the originals to the Finance department located at the main country office

Monthly estimate the cash requirement for the field office، antennas، and upcoming business trips

Timely submit the cash transfer request to the Finance department

Act as a point of contact for finance queries and provide financial support to team members

Participate in training staff on financial functions

From time to time، travel to other field offices for support or to deliver orientation to newly recruited counterparts

Human Resources Where required، facilitate state-level movement permits، etc

Record all leave and other absences for field office staff

Ensure that field office staff have INSO IDs

Ensure that all field office staff are aware of and understand INSO staff regulations and policies

Liaise with health insurers as required

Ensure that staff timesheets are properly filled and cross-checked with leave and absence records and sent in a timely manner to the Operations Manager and/or the Finance Manager as required each month

Logistics، Procurement and Operations Assist supervisor in procurement activities، in collaboration with field operations and program teams Ensure the procurement process is as per the SOPs، with proper documentation supporting all the purchases Assist with identification of suitable vendors، collection of price quotes، documentation of procurement process، and management of electronic and paper procurement files Responsible for circulating RFQs، preparing bid analysis، and issuing purchase orders Coordinate all logistical arrangements for project-related events، workshops، seminars، and other training activities Responsible for managing & preparing service level agreements for the smooth running of project activities Help manage and administer office resources، including office space، assets including laptops، other related office systems and equipment

Maintain and update CO inventory list as per INSO

and submit quarterly reports

Ensure all assets are tagged and keep records of asset movement

Ensure physical verification is done on a bi-annual basis

Monitor vehicle movement through the vehicle log sheet Manage repairs and maintenance of INSO's facilities، equipment، and vehicles

Maintain a sufficient stock of office supplies and fuel for the office

Implement logistical practices and policies and coordinate ly with the Operations Manager regarding contracts and procurement of goods and services