Job Property Manager

Key Responsibilities

• *Position Summary** The Property Manager is responsible for the daily management of assigned properties، tenant and owner communication، rent collection، tenancy administration، maintenance coordination، and financial reporting

• Hand over units to new tenants، ensuring inspections، condition reports، keys، and required documentation are completed.

• Coordinate the clearance of outstanding rent، other payments، and pending utility bills before finalizing tenant accounts.

• Arrange and follow up on maintenance required to prepare vacant units for new tenants. ### Tenant and Owner Communication

• Respond promptly and professionally to tenant and owner messages، inquiries، and concerns.

• Maintain clear records of communications and follow up on outstanding matters until resolved. ### Tenancy Contracts and Renewals

• Coordinate tenancy contract renewals and complete the required municipality renewal procedures.

• Receive and record rental cheques for each new tenancy period.

• Maintain accurate records of contract expiry dates، renewal status، and cheque schedules. ### Rent Collection and Financial Reporting

• Follow up on rent collection

• *daily**، including overdue payments and outstanding balances.

• Record payments received and promptly escalate collection issues.

• Prepare

• *monthly reports for building owners**، providing full details of income and expenses، rent collection، outstanding balances، maintenance costs، and relevant supporting records. ### Records and System Administration

• Update the property management system

• *daily** with tenant details، contracts، payments، expenses، maintenance requests، and other property records.

• Ensure all records are accurate، complete، and properly organized. ### Legal Case Follow-Up

• Review and follow up on ongoing legal cases

• *weekly** with the appointed legal representative or relevant parties.

• Maintain case records، track deadlines، provide requested documents، and update owners on progress. ### Maintenance Coordination

• Receive and record maintenance complaints and inquiries

• *daily**.

• Coordinate with the maintenance team، prioritize urgent issues، and monitor progress through completion.

• Keep tenants informed and confirm that completed work has addressed the reported issue. ### Building Inspections

• Inspect

• *all assigned buildings every 15 days**.

• Check common areas، cleanliness، maintenance condition، safety concerns، and visible property damage.

• Document findings and follow up on corrective actions with the relevant teams.

Requirements & Qualifications

• Receive units back from outgoing tenants and document their condition، including any damage or maintenance requirements.

The role ensures that properties are well maintained، records are accurate، and outstanding matters are followed through to completion. ##

Key

Tenant Move-In and Move-Out