مطلوب Admin and Reception Officer

Home | الرئيسية Post Jobs | اعلن عن وظيفه Help | مساعده | إتصل بنا Admin and Reception Officer SIHA The Strategic Initiative for Women in the Horn of Africa (SIHA) is a coalition of civil society organizations from Sudan، South Sudan، Uganda، Eritrea، Ethiopia، Djibouti، Somalia and Somaliland

Key Responsibilities

• Sudan Duration: For an initial period of six (6) months with the possibility of extension

• Duties and

• Good time management and ability to prioritize competing tasks

Requirements & Qualifications

• in Sudan. Ensure adherence to SIHA's policies، values، and feminist principles in day-to-day office conduct. Minimum Qualification، Skills and Experience Required: 1.

• Strong organizational and multitasking skills with keen attention to detail

• Key Competencies: Excellent interpersonal and communication skills

Benefits & Conditions

• 400 USD Gross Salary Per Month Section/Unit: Finance and Admin Unit Grade Level: 3 Supervisor: Operations Manager No. of Post: 1 Duty Station: Khartoum

SIHA was founded in 1995 by a collection of women's groups with the view of strengthening the capacities of women organizations in the Horn of Africa countries

SIHA advocates for social change and gender equality for men and women in the Horn region and works specifically on: gender equality، women rights activism، women economic empowerment، eliminating violence against women and girls، promoting human rights، peace building and conflict transformation، enhancing women’s leadership and political participation and the production and dissemination of knowledge

More information about SIHA is available at Vacancy No: 1 Report to: Operations Manager Contract Type: Full time contract / 300

Closing Date: 10 Oct 2026 Background: The Admin and Reception Assistant will serve as the first point of contact for SIHA's Khartoum office، ensuring smooth day-to-day administrative operations and welcoming، professional front-office experience for staff، partners، and visitors

Reporting to the Operations Manager، the role provides administrative، logistical، and clerical support across the office، maintains office records and supplies، and supports the Sudan team in coordinating meetings، travel، and correspondence

Reception & Front Office Management : Welcome and direct visitors، staff، and partners in a professional and courteous manner

Manage the office switchboard، answering and directing calls، and handling general inquiries

Receive، log، and distribute incoming mail، packages، and deliveries، and coordinate outgoing correspondence

Maintain a tidy، organized، and welcoming reception and common area. 2

Provide day-to-day administrative support to the Sudan team including : Drafting letters، memos، and filing documents، maintain organized physical and digital filing systems for administrative، HR، and programme documents

Support scheduling and coordination of internal and external meetings، including room bookings and preparation of materials

Assist with the preparation and formatting of routine reports، minutes، and correspondence. 3

Office & Facilities Coordination: Monitor and maintain office supplies، stationery، and equipment، coordinating timely procurement and replenishment

Liaise with vendors and service providers (cleaning، maintenance، utilities) to ensure smooth office operations

Support the setup and upkeep of meeting rooms and shared office spaces

Assist in maintaining an updated inventory of office assets. 4

Travel & Logistics Support: Support staff travel arrangements، including booking of transport، accommodation، and preparing travel documentation

Coordinate logistics for workshops، training، and internal events as required

Assist visiting staff and consultants with office orientation and logistical needs. 5

Compliance & Record-Keeping: Maintain accurate and confidential administrative and personnel records in line with SIHA policies

Support compliance with office registration، licensing، and statutory administrative

and Experience: Diploma or bachelor's degree in business administration، Office Management، or related field

At least 2 years of relevant experience in administration، reception، or office management، preferably with an NGO or INGO

Good working knowledge of MS Office (Word، Excel، Outlook)

Proficiency in Arabic required، good working knowledge of English is an advantage

Prior experience working in conflict-affected or fragile settings is an advantag. 2

Strong customer service orientation and professional demeanor

Reliability، discretion، and ability to handle confidential information

High integrity، cultural sensitivity، and commitment to SIHA's feminist values. 3

Key Performance Indicators (KPIs) : Visitors، calls، and inquiries are handled promptly and professionally، with minimal complaints

Office supplies and administrative records maintained accurately and without disruption to operations

Meeting and travel logistics coordinated on time and without errors. 100% adherence to SIHA's administrative and filing procedures

How to apply: Interested candidates should submit application materials via the link not later than October 15، 2026 SIHA Network is an equal opportunity employer committed to diversity، equity، and inclusion

We strongly encourage applications from women، particularly those from Sudan and the Horn of Africa

Individuals with lived experience relevant to our work، particularly in humanitarian and conflict settings

SIHA is dedicated to creating a safe and inclusive working environment grounded in feminist principles، and we do not tolerate discrimination or harassment of any kind