مطلوب Admin and Facility Officer

Home | الرئيسية Post Jobs | اعلن عن وظيفه Help | مساعده | إتصل Admin and Facility Officer Catholic Relief Services We work with organizations around the world to help poor and vulnerable people overcome emergencies، earn a living through agriculture and access affordable health care

Key Responsibilities

• Duties and

• Any other duties may be assigned by the supervisor to meet the needs of the unit and operations department as and when needed

Requirements & Qualifications

• Minimum Qualification، Skills and Experience Required: Basic

• Experience and proficient skills in MS Office packages (Excel، Word، PowerPoint، Visio) and information management systems

• Knowledge، Skills and Abilities Good planning، organizational and time management skills Strong customer service orientation with very good communication and interpersonal skills Ethical conduct and ability to maintain confidentiality Proactive، resourceful، solutions-oriented and results-oriented Required Languages : Proficient in spoken English and Arabic Travel : Must be willing and able to travel up to 20 %

Section/Unit: Operations Grade Level: Grade 5 Supervisor: Administrative Manager No. of Post: 1 Duty Station: Khartoum Closing Date: 29 Oct 2026 Background: Job Summary The Admin Officer will provide leadership and coordination for a wide range of administrative services to ensure smooth، efficient، and compliant operations in support of project implementation

This role oversees office management، guesthouse operations، facilities، travel logistics، and general administrative support functions

The Admin Officer is responsible for ensuring that all administrative systems and processes align with organizational policies، donor regulations، and local laws

The position also serves as a key liaison with government officials، landlords، service providers، and other external stakeholders، while ensuring high-quality support to staff and visitors

Roles and

Key

Oversee daily office administration، ensuring efficient operations and a professional work environment

Monitor and coordinate repairs and maintenance for plumbing، electrical، and structural issues، carry out minor repairs or liaise with contractors as needed

Ensure administrative processes، systems، and policies comply with organizational standards، donor regulations، and local laws

Maintain accurate administrative records، including lease agreements، service contracts، and licenses، ensuring renewals are completed on time

Support procurement processes related to administrative needs (office supplies، furniture، maintenance contracts، etc.) in compliance with procurement policies

Manage organizational assets، ensuring effective tracking، utilization، and safeguarding of equipment and supplies

Support negotiations and renewals of office and guesthouse lease agreements

Ensure compliance with occupational health and safety standards in the workplace

Coordinate safety drills، briefings، and related awareness sessions for staff and visitors when needed

Oversee office and grounds cleanliness، janitorial services، and waste management، prepare and follow up on monthly and quarterly cleaning schedules

Supervise cleaners and ensure cleanliness of office spaces، common areas، and proper functioning of security doors and shared facilities

Ensure availability and servicing of basic office utilities including drinking water، shared printers، and office supplies، maintain inventory and monitor usage

Maintain the office tender box register، asset tagging and barcoding، and support monthly physical inventory and asset tracking exercises

Keep accurate records of all repairs، preventive maintenance actions، and follow-ups with contractors، providing regular updates to the supervisor

Bachelor�s degree in business administration or relevant field preferred

Minimum of 4 years� work experience in administrative support functions، with increasing responsibility

Experience with international NGO is preferred

Preferred

Additional education may substitute for some experience

Supervisory

Yes